How to save email as pdf in windows 10 and 11

How to

Want to quickly export your emails to PDF in Windows 10 or 11? Follow these simple steps to save your emails as PDFs in Windows 10 and Windows 11.

Email is a powerful tool for communication and communication.Since its inception, email has become an indispensable tool for all types of communications. This is true even with instant access to superior communication methods and platforms. Email communication can be used in all kinds of situations: personal, professional, and business. This is one of the reasons it has been so popular for decades. Almost all important communication is done through email.

Given the importance and pervasiveness of email, it is only natural that people would want to store their email as PDFs. This is especially true for important communications. For example, you might want to save an important communication from your bank or a chat from your product rep or customer support for future reference.

Fortunately, many email clients and email services support saving email in PDF format. This guide explains how to save your emails in PDF format using the Windows Mail app or the Gmail website.

Saving emails as PDF in Windows Mail App

If you are using the Windows Mail App, follow the steps below to export your emails as PDF.

  1. Open the Start menu.
  2. Select and open the Mail application.
  3. Open your mail account and select the mail you want to save as PDF.
  4. In the upper right corner of the Mail page, click the “Action” icon (…)in the upper right corner of the mail page.
  5. Select “Print”. Ctrl + P” can also be used.
  6. Select “Microsoft Print to PDF” from the “Printer” pull-down menu.
  7. Click the “Print” button.
  8. Select the folder where you want to save the PDF file.
  9. Enter a name in the “File Name” field.
  10. Click the “Save” button.

The moment you click the “Save” button, your email application will export the email as a PDF file. Open File Explorer and navigate to the folder you just selected and you will find a new PDF document containing the contents of the email.

Saving an email as a PDF in Gmail

If you are using the Gmail website to access your email, you can save the email as a PDF directly from there.

  1. Go to the Gmail website (gmail.com).
  2. If necessary, log in to your email account.
  3. Select the email you wish to export to PDF.
  4. Click the “Action” icon (⋮) in the upper right corner above the body of the email.
  5. Select “Print”.
  6. Select “Microsoft Print to PDF” from the “To” pull-down menu.
  7. Click the “Print” button.
  8. Select a folder to save the file.
  9. Enter a name in the “File Name” field.
  10. Click the “Save” button.

That’s it. This will cause Gmail to save the selected email as a PDF file to the destination of your choice. You can open the PDF using File Explorer.

Saving emails as PDF in Outlook

If you want to export emails as PDF from Outlook.com, follow these steps.

  1. Go to the Outlook website (outlook.com).
  2. Select the email you wish to export.
  3. Click on the “Action” icon (…) at the top of the body of the email.at the top of the body of the email.
  4. Select “Print”.
  5. Outlook may show a preview of the email for printing. Click the “Print” button in the upper left corner.
  6. Select “Microsoft Print to PDF” from the “To” pull-down menu.
  7. Enter a name in the “File Name” field.
  8. Click the “Save” button.

Once this is done, the email will be saved as a PDF to the destination you selected in step 7.

That is all. It is as easy as saving an email as a PDF in Windows.

Hope this helps.

If you get stuck or need help, please comment below.

YouTube video: How to Save Email as PDF in Windows 10 and 11


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