Add a printer to the send to context menu in windows

How to

If you regularly print documents, you can easily add a printer to the context menu [Destination]. Here is a simple step-by-step guide on how to do this.

Although most people do not use it that often, the Send To option in the right-click context menu is practical and versatile in many situations.

The default options on the Send menu are not as useful to the average user, but they can be customized, i.e., items can be added or removed from the Send menu. For example, a folder can be added to the “Send To” menu. You can also add programs to the Send To menu.

Recently, someone emailed me asking how to add a printer to the context menu .

One of the main use cases for adding a printer to the Destination menu is to make printing easier. Once added, you can simply send documents to the printer from the Destination menu without having to open the printer application or use awkward shortcuts.

The following procedure works the same in Windows 10 and 11.

Adding a printer to the “Send To” context menu

There are two important steps to adding a printer to the “Send To” context menu. First, create a shortcut for the printer and add it to the destination folder. That is all you need to do.

  1. Launch “Run” with the “Win + R” key.
  2. Type “shell:PrinterFolder” in the space provided.
  3. Press “OK” button.
  4. Drag and drop the printer to the desktop.
  5. This will create a shortcut for the printer.
  6. Select the shortcut and copy it with “Ctrl+C”.
  7. Open the “Run” window again with “Win + R”.
  8. Type “shell:SendTo” in the blank field.
  9. Press the “OK” button.
  10. Paste the copied shortcut into the SendTo folder.
  11. Close File Explorer.
  12. Your printer will appear in the Send To context menu.

Detailed instructions:

First, create a shortcut for your printer. Fortunately, all printers are stored in one folder. To open the printers folder, use the command from the Windows shell. Press “Win + R”, type ” shell:PrinterFolder“ ” in the space provided and press ” Ok “.

The above will open the “Printers” folder. This folder contains all printers. If you have more than one printer, drag and the selected printer onto the desktop.

After drag and drop, Windows will automatically create a shortcut to the printer. You can rename the shortcut if you wish. For example, I renamed the shortcut to “My Printer”. Renaming can be useful if you want to add multiple printers to the [Destination] menu.

Most importantly, you need to add the shortcut to the [Destination] folder. To open the Destination folder, press the keyboard shortcut “Win + R”, type ” shell:SendTo ” and click the ” OK ” button.

Copy and paste the printer shortcut you just created into the destination folder. Once that is done, close the folder.

That’s it. Right click on the file or folder and you will see the newly added printer in the Destination menu.

Windows 11 users may need to click Show More Options on the right-click menu, or hold down the Shift key and right-click on the file or folder to see the full context menu.

If they do not appear immediately, restart Explorer or reboot the system.

If you ever want to remove the printer from the destination menu, delete the shortcut you added to the destination folder.

That’s it. It is as easy as adding a printer to the Windows context menu.

We hope this brief guide to working with Windows is helpful.

If you get stuck or need help, please comment below.

YouTube video: Add a printer to the Send To Context Menu in Windows

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